HP MFP Digital Sending Software 5.0 Manual de usuario descargar pdf (Pagina 87)

The available destinations for workflow are:

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Folders

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FTP sites

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SharePoint®

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Printers

Metadata files are not created and printed for send to printer workflows. Some reasons to use send to

printer are:

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When printing a file scanned at a scanner only device

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When printing a file to a color printer that was scanned at a device with a color scanner but only

a mono printer

Workflow organizational structures

Workflows are arranged in an hierarchical fashion. The top-most level is Groups. The default group is

called the Common Device Group and cannot be deleted. Devices are configured to show only one

Workflow group. If multiple groups are configured, a device will only show a subset of all the

workflows. This can be used to manage large numbers of workflows so users at a device do not have

to navigate through them all to find the one they want. For example, if you wanted the device in the

marketing department to present only marketing specific workflows, you might create a Marketing

Workflow Group that contained a subset of the workflows (the marketing specific ones). You would

then configure the marketing department's device to use the Marketing Workflow Group (see the

Send to Workflow settings in Device Configuration). All your other devices would then be configured

to use the Common Device Group.

The next Workflow level is Menus. Menus are the first level that is viewable at the device's control

panel. Typically, Menus are used to categorize workflows. Within a Menu, you can create another

Menu (up to 30 levels deep) or forms

Forms are workflows. Each form contains information about the workflow destination and file settings

for the scanned file image. Also included in each form is the definition of the metadata file associated

with that workflow, including the metadata file format and which prompts are included.

Configure DSS

The Configuration Utility Workflows tab can also be used to view workflow entries or to set up

workflow processes.

ENWW Configuration 79

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HP MFP Digital Sending Software 5.0 Manual de usuario Pagina 87